Built for documents, not notes.
Evernote is a notebook with attachments. Stoatify is a document vault first: it treats your tax forms, IDs and insurance as documents to categorize, OCR-search, auto-file and share precisely, not as files stapled to notes.
A note-taking app that can also hold attachments and scanned documents.
Why people move to Stoatify
Built to be a vault, not a drive.
Documents as first-class citizens
Real categories, tags and metadata for documents, instead of files buried as attachments inside notes.
Real teams and permissions
Organizations, RBAC roles, groups and per-document ACLs, far beyond Evernote's note sharing.
Automated intake pipeline
Email, IMAP, watched folders, URL and CLI import file new documents automatically as they arrive.
Feature by feature
Stoatify vs Evernote, side by side.
A fair look at how the two stack up for organizing the documents of real life.
| Capability | Stoatify | Evernote |
|---|---|---|
| Organize for real life | ||
| Purpose-built for life documents | ||
| Ready-made real-life categories (Taxes, Identity, Medical…) | ||
| Tags, saved views & folders | ||
| Full-text OCR search inside scans & PDFs | ||
| AI auto-filing (category, tags, date) | ||
| Capture & automated intake | ||
| Drag, drop & mobile photo capture | ||
| Private email / IMAP intake address | Paid plans | |
| Watched folders, URL & CLI import | ||
| Formats & OCR breadth | ||
| Multi-language OCR (100+ languages) | ||
| Office / ODF (Word, Excel, PowerPoint) preview conversion | ||
| PDF/A archival copies | ||
| Collaborate & secure | ||
| Org sharing with roles (RBAC) | Teams plan | |
| Per-document & per-folder permissions | Note sharing | |
| Share links for a document or a whole search (password, expiry, registry) | Per note | |
| SSO / SAML / OIDC | Teams plan | |
| Files proxied behind your auth (no public object URLs) | ||
| Versioning, audit & admin | ||
| Document versioning with one-click restore | Note history | |
| Field-level before & after change history | ||
| Org-wide activity feed | ||
| Org usage & insights dashboard for documents | ||
| Organization audit log | ||
| Notify & integrate | ||
| Reminders / expiry tracking | ||
| Scheduled queries & notifications | ||
| Webhooks (events, signing secret, JSON filters) | ||
| Scoped API keys (per-resource permissions) | Dev tokens | |
| CLI & TypeScript SDK | ||
| E-signatures | ||
| Drag-and-drop template / form builder | ||
| Signable field types (signature, initials, date, checkbox…) | ||
| Multi-party signing with configurable order | ||
| Cryptographic PDF signing (PAdES/PKCS7) & verification | ||
| AI & platform | ||
| Built-in MCP server for AI assistants | ||
| Native web, iOS & Android apps | ||
| Free plan | Yes | Heavily limited |
The differences that matter
What actually changes day to day.
A vault, not a notebook
Evernote organizes notes that happen to carry files. Stoatify organizes the documents themselves, with categories and metadata designed for paperwork.
A free plan you can actually use
Evernote's free tier is tightly capped. Stoatify's free plan includes OCR search, categories, tags and apps on every platform with room to grow.
Granular team access
Stoatify adds organizations, custom roles, groups and per-document permissions, where Evernote tops out at sharing individual notes or spaces.
Connect your AI
A built-in MCP server lets assistants search and organize your vault through scoped, revocable access, something Evernote doesn't offer.
In fairness
When Evernote is the better choice.
If your real need is taking notes, clipping web pages and keeping a searchable journal with the occasional attachment, Evernote remains a polished note-taking app. Stoatify is the better fit when documents, not notes, are the point, and you want categories, permissions and automation around them.
FAQ
Switching from Evernote.
Can Stoatify replace my Evernote notebooks?+
For documents and scans, yes. Stoatify is a stronger home for files you need to file, search and share. If you also keep rich text notes, Stoatify includes per-document notes, though a dedicated note app may still suit pure note-taking.
How do I get my documents out of Evernote?+
Export the attachments from your notes and drag them into Stoatify, or route them through an email or watched-folder intake so they import and auto-organize.
Does Stoatify do OCR like Evernote?+
Yes, on-device OCR transcribes the text inside images and scanned PDFs so you can search by content, on every plan including free.
Compare Stoatify with more tools
Give your paperwork a real home.
Bring your documents over from Evernote and see the difference organization makes. Free to start, no credit card.
No credit card required