Your documents deserve more than another folder.
OneDrive is a fine place to keep Office files in sync. Stoatify is purpose-built for the paperwork of life: organized into categories, OCR-searchable, automatically filed from your inbox, and shareable down to a single document, with native apps on every platform, not just the Microsoft ones.
Microsoft's cloud storage, tightly tied to Microsoft 365 and Office.
Why people move to Stoatify
Built to be a vault, not a drive.
A vault, not a sync folder
Categories, tags and saved views give documents a real home instead of another OneDrive folder to organize by hand.
Find by what it says
OCR search reads the words inside scans and PDFs, paired with category, tag and date filters built for fast retrieval.
Truly cross-platform
Full-featured web plus native iOS and Android apps, with no pull toward a single operating system or office suite.
Feature by feature
Stoatify vs OneDrive, side by side.
A fair look at how the two stack up for organizing the documents of real life.
| Capability | Stoatify | OneDrive |
|---|---|---|
| Organize for real life | ||
| Purpose-built for life documents | ||
| Ready-made real-life categories (Taxes, Identity, Medical…) | ||
| Tags, saved views & folders | Folders only | |
| Full-text OCR search inside scans & PDFs | ||
| AI auto-filing (category, tags, date) | ||
| Capture & automated intake | ||
| Drag, drop & mobile photo capture | ||
| Private email / IMAP intake address | ||
| Watched folders, URL & CLI import | Sync only | |
| Formats & OCR breadth | ||
| Multi-language OCR (100+ languages) | ||
| Office / ODF (Word, Excel, PowerPoint) preview conversion | ||
| PDF/A archival copies | ||
| Collaborate & secure | ||
| Org sharing with roles (RBAC) | Microsoft 365 | |
| Per-document & per-folder permissions | ||
| Share links for a document or a whole search (password, expiry, registry) | Per file | |
| SSO / SAML / OIDC | Microsoft 365 | |
| Files proxied behind your auth (no public object URLs) | ||
| Versioning, audit & admin | ||
| Document versioning with one-click restore | File versions | |
| Field-level before & after change history | ||
| Org-wide activity feed | ||
| Org usage & insights dashboard for documents | Storage only | |
| Organization audit log | M365 admin | |
| Notify & integrate | ||
| Reminders / expiry tracking | ||
| Scheduled queries & notifications | ||
| Webhooks (events, signing secret, JSON filters) | Graph API | |
| Scoped API keys (per-resource permissions) | Graph API | |
| CLI & TypeScript SDK | ||
| E-signatures | ||
| Drag-and-drop template / form builder | ||
| Signable field types (signature, initials, date, checkbox…) | ||
| Multi-party signing with configurable order | ||
| Cryptographic PDF signing (PAdES/PKCS7) & verification | ||
| AI & platform | ||
| Built-in MCP server for AI assistants | ||
| Native web, iOS & Android apps | ||
| Free plan | Yes | 5 GB |
The differences that matter
What actually changes day to day.
Built for documents, not Office
OneDrive is optimized for Microsoft 365 files. Stoatify is optimized for tax forms, IDs, insurance, medical and receipts, the documents you file and retrieve, not co-author.
Self-organizing intake
OneDrive syncs folders; Stoatify pulls documents in from email, IMAP, watched folders, URLs and a CLI and files them for you.
Independent of one ecosystem
No Microsoft 365 subscription, no Windows pull. Stoatify runs the same on the web, iPhone, iPad and Android.
Granular, link-free sharing
Org-shared by default with per-document ACLs and files proxied behind your auth, instead of shareable links to objects in storage.
In fairness
When OneDrive is the better choice.
If your household or company already pays for Microsoft 365 and lives in Word, Excel and Outlook, OneDrive comes included and integrates seamlessly. Stoatify is the better choice when you want a dedicated, cross-platform home for documents rather than storage bundled with an office suite.
FAQ
Switching from OneDrive.
Can I keep using Office and OneDrive too?+
Of course. Many people keep editing in Office and use Stoatify as the organized, searchable vault for finished documents and records. Import what you want to keep and leave the rest.
Do I need a Microsoft account?+
No. Stoatify is independent of Microsoft 365 and works the same on any platform, signing in with email or Google.
How is sharing different?+
Stoatify is shared across your organization by default with per-document and per-folder permissions, and files are proxied behind your authenticated session rather than exposed through object links.
Compare Stoatify with more tools
Give your paperwork a real home.
Bring your documents over from OneDrive and see the difference organization makes. Free to start, no credit card.
No credit card required