Stoatify vs 1Password
For documents you organize, not just secrets you store.
1Password is excellent at passwords and a small number of sensitive files, with end-to-end encryption. Stoatify is built for the other job: organizing, OCR-searching, signing and securely sharing the many documents of life and business.
A password manager with strong encryption that can also store a few documents.
Why people move to Stoatify
Built to be a vault, not a drive.
Find by contents
OCR search reads inside scans and PDFs and filters by category, tag and date, where 1Password documents are opaque attachments.
Organized at scale
Categories, tags and saved views for thousands of documents, not a handful of files inside vault items.
Sign and version documents
Send documents for tamper-evident e-signature and keep every version and change on the record, a workflow 1Password doesn't aim at.
Feature by feature
Stoatify vs 1Password, side by side.
A fair look at how the two stack up for organizing and managing documents.
| Capability | Stoatify | 1Password |
|---|---|---|
| Organize documents | ||
| Purpose-built for document management | ||
| Starter categories for personal and organization records | ||
| Tags, saved views & custom fields | Tags & vaults | |
| Full-text OCR search inside scans & PDFs | ||
| Capture | ||
| Drag, drop & photo capture | ||
| Collaborate & secure | ||
| Org sharing with roles (RBAC) | ||
| Share links for a document or a whole search (password, expiry, registry) | Per item | |
| Files proxied behind your auth (no public object URLs) | E2E encrypted | |
| Versioning & history | ||
| Document versioning with one-click restore | Item history | |
| Field-level before & after change history | ||
| Org-wide activity feed | Team activity | |
| E-signatures | ||
| Drag-and-drop template / form builder | ||
| Signable field types (signature, initials, date, checkbox…) | ||
| Multi-party signing with configurable order | ||
| Cryptographic PDF signing (PAdES/PKCS7) & verification | ||
| Plan | ||
| Free plan | Yes | Trial |
The differences that matter
What actually changes day to day.
Documents vs secrets
1Password is optimized for credentials and a few attachments. Stoatify is optimized for storing, organizing and retrieving large numbers of documents.
Search inside files
Stoatify OCRs every document so you can search the words inside. In 1Password, stored files aren't full-text searchable.
Capture and organize
Stoatify captures a scan or photo and files it into a category automatically. 1Password expects manual entry.
Granular document sharing
1Password shares at the vault level. Stoatify shares per document, org-wide by default with precise restrictions.
In fairness
When 1Password is the better choice.
If your priority is passwords, passkeys and a small set of highly sensitive files protected with end-to-end encryption, 1Password is outstanding and we'd happily recommend it for that. Stoatify is the right tool when you have many documents to organize, search and share, not just secrets to lock away.
FAQ
Switching from 1Password.
Is 1Password more secure than Stoatify?+
1Password uses end-to-end encryption, which is the right model for secrets. Stoatify protects documents with server-side encryption, proxied access behind your auth and no public object URLs, a model suited to organizing and searching many documents.
Should I use both?+
Many people do: 1Password for passwords and a few critical secrets, Stoatify for the documents of life and work they need to file, search and share.
Can Stoatify search inside my documents?+
Yes. Built-in OCR makes the contents of scans and PDFs searchable, which stored files in a password manager are not.
Compare Stoatify with more tools
Manage your documents from one secure platform.
Bring your documents over from 1Password and see the difference organization makes. Free to start, no credit card.
No credit card required